Coordinator Facilities

About Ross University School of Veterinary Medicine

Ross University School of Veterinary Medicine (RUSVM), an Adtalem Global Education institution, prepares students to become veterinary leaders by drawing connections among animals, people and the planet, as a member of the One Health Initiative. RUSVM offers research programs focused on emerging infectious and zoonotic diseases, conservation medicine and ecosystem health. RUSVM has graduated more than 6,000 students and offers postgraduate master’s, PhD, and Doctor of Veterinary Medicine (DVM) programs accredited by the St. Christopher & Nevis Accreditation Board and the American Veterinary Medical Association Council on Education. RUSVM is located on St. Kitts and includes the Ross University Veterinary Clinic, accredited by the American Animal Hospital Association.

In our U.S. locations, we operate on a hybrid work model with three in-office days and two remote days per week. Starting Q1 2025, we will transition to a four-day in-office schedule, Monday–Thursday. This in-office time fosters creativity, innovation, communication, and stronger team relationships, supporting both individual and organizational success.

Visit veterinary.rossu.edu for more information, and follow on Twitter, Instagram, Facebook, and LinkedIn.

 

Opportunity at a Glance

This position includes responsibility for maintenance coordination /helpdesk coordination/oversight of facilities activities to include work order coordination and related small projects such as office renovations/build-out and procurement of office / campus supplies in addition to inbound and outbound inventory coordination.

Responsibilities

•Facility cleanliness, maintenance, and organization.

•Works with building maintenance technicians to ensure working conditions are maintained and work orders fulfilled including all air conditioning, electrical, plumbing (HVAC and MEP) and other maintenance activities and related issued work orders.

•Support the maintenance team in coordinating performance of daily quality assurance checks on facility and building conditions

•Oversight of vendors including those associated with supplies and facility maintenance

•Contractor monitoring to ensure compliance with EH&S policy and coordination of planned works

•Assists with the coordination, planning and execution of small projects

•Coordinates the set up and ensures facilities work orders for campus events and classroom preparation are safely executed

•Coordination of all Facilities Management inventory - Ordering and maintaining proper levels of office supplies and maintenance (HVAC and MEP) supplies, including system updates

•Support Facilities Management leadership team

•Coordinates and executes on office assignments and work area set-up for locums and new hires.

•Coordinates all maintenance, grounds and cleaning requests including contractor oversight

•Maintains operations by following policies and procedures and reporting needed changes

•Updates job knowledge by participating in educational opportunities

•Fulfills and support internal customer / occupant requests and orders

•Provides excellent customer support.

•Completes other duties as assigned by Facility Management Leadership team.

Required for All Jobs

•Performs other duties as assigned

•Complies with all policies and standards
 

Work Experience

Minimum Experience 1+ year

Hands-on experience in Facility Maintenance and Facility Coordination, Helpdesk Operations and strong organizational and mutli-tasking skills

Knowledge, Skills and Abilities

KSAs

Knowledge of health & safety regulations and requirements.

Knowledge of MS Office Product Suite including Outlook, Excel, Word and MS Teams.

Strong customer service and customer focus

Strong people skills.

Strong communications skills, verbal and written

Ability to multi-task.

Strong prioritization skills and ability to work independently or as part of a team.

QUALIFICATIONS

Associate Degree in Facility Management, Business Administration or related field

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation