Academics Coordinator

About American University of the Caribbean School of Medicine

American University of the Caribbean School of Medicine (AUC), an Adtalem Global Education institution, is committed to training tomorrow’s physicians through international learning experiences, a diverse learning community, and an emphasis on social accountability and engagement. AUC is one of the most established medical schools in the Caribbean and focuses on community collaboration to benefit the health and well-being of the local communities, while enhancing the student learning experience. With campuses located in Sint Maarten and the United Kingdom, AUC has graduated more than 7,500 students and is accredited by the Accreditation Commission on Colleges of Medicine.

Visit aucmed.edu for more information, and follow on Twitter, Instagram, Facebook, and LinkedIn.
 

Opportunity at a Glance

This position is based in St. Maarten, and candidates must be physically located on the island to be considered. Local candidates are strongly encouraged to apply, as we value contributing to the community and fostering local talent.

This role is responsible for administration and organization of the assigned semester curriculum. The coordinator is responsible to ensure that all learning materials are prepared and available for delivery of the curriculum, addition to coordinating all other components of the curriculum. The coordinator is a point of contact for faculty and students pertaining to the semester. The coordinator will work closely with the Semester Lead, other coordinators and Assistant Manager, Administration to insure accurate and timely implementation of curriculum components. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision within a team of resources, serving as a backup resource as needed.

Responsibilities

• Schedules and attends faculty and semester meetings.

• Records minutes and maintains a record of all faculty/semester decisions.

• Prepares weekly, and other regularly timed, correspondence and communication

• Coordinate, schedule and manage semester based activities including dinners, farewells etc.

• Ensure appropriate availability of supplies and equipment, maintain and manage requests as needed

• Schedule all lecture halls required for lectures, meetings and specialty courses or programs (e.g. CPR, standardized patient programs, etc.) as needed

• Student coordination activities may include: scheduling rooms for small group classes and activities; preparing and distributing study materials, gather and organize student evaluations, tracking student absences, order and prepare student badges, coordinate and schedule study rooms, maintain filing of student consent and confidentiality forms

• Faculty coordination activities may include: maintaining syllabus, schedules, classes, required books, collating study materials, coordinating tutors, preparing offices and materials for all visiting faculty and new faculty

• Proctor exams as needed

• Maintain knowledge of all applicable technological systems

• Manage appropriate workflows within learning management system(s), including grades, lecture notes, syllabus, rosters, and all related content important to student success

• Liaise and organize with IT to schedule exams.

• Liaise with business office for payment to any specialty staff (e.g. preceptors) as needed

• Completes other duties as assigned.

• Performs other duties as assigned

• Complies with all policies and standards

• Bachelor's Degree Required
• Customer service with administrative experience in a professional work environment Required 
• Prior experience working in an institution of higher education Preferred
• Strong verbal, organizational, written and professional skills with customer service focus
• Proven track record of strong, proactive problem solving skills and detail orientation
• Must be a quick learner in a fast paced office environment
• Ability to maintain confidentiality
• Demonstrated accuracy in filing and data entry using multiple student database systems (e.g. learning management systems, information management databases, etc.)
• Strong technological skills and working knowledgeable of all Microsoft Office products, Outlook and internet applications

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation