Specialist - Payroll

About Adtalem Global Education

Adtalem Global Education is a national leader in post-secondary education and leading provider of professional talent to the healthcare industry. Adtalem educates and empowers students with the knowledge and skills to become leaders in their communities and make a lasting impact on public health, well-being and beyond. Through equitable access to education, environments that nurture student success, and a focus on expanding and diversifying the talent pipeline in healthcare, Adtalem is building a brighter future for communities and the world.

Adtalem is the parent organization of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University.

In our U.S. locations, we operate on a hybrid work model with three in-office days and two remote days per week. Starting Q1 2025, we will transition to a four-day in-office schedule, Monday–Thursday. This in-office time fosters creativity, innovation, communication, and stronger team relationships, supporting both individual and organizational success.

Visit Adtalem.com for more information, and follow on Twitter and LinkedIn.

Opportunity at a Glance

Under limited supervision, the Payroll Specialist, is responsible for responding to Salesforce cases, administration of the company's time and attendance and payroll systems, research payroll issues such as, direct deposit, garnishments and paycheck issues, and interpret HR Policies and procedures as appropriate. The Payroll Specialist is responsible for the timely and accurate delivery of the payroll and related client service, including recordkeeping and reporting. This position provides accounting and project management support to all locations.

Responsibilities

• Ensures the accuracy of the payroll records by auditing and processing status changes, transfers, STD, terminations, retro salary changes, and balancing garnishments.

• Ensures that all timesheets are approved, and signed-off prior to running the integration from Workforce Management (WFM) to UltiPro (UKG) Payroll.

• Audit payroll reports such as pending pay, historical edits, mass uploads and ensures that corrections are made prior to the release of payroll.

• Audits and balances gross to net the biweekly payroll for all pay groups.

• Provides assistance with year-end activities.

• Researches, calculates and coordinates with the employee, supervisor and HR on manual payments (off cycles and overpayments)

• Prepares and maintains related payroll records and reports.

• Documents workflow and standard operational procedures.

• Cross-trains designated back-up payroll administer.

• Researches and resolves problems, perform scheduled activities, and liaison with service providers.

• Prepares and maintains standard and ad hoc reports, queries, and conduct appropriate audits to ensure data integrity.

• Strong interpersonal, analytical, problem-solving, planning verbal and written communication skills.

• Ensures internal control for the accurate disbursements of wages and other payments in accordance with internal policies and procedures and federal regulations.

• Comply with all set SOX and regulation changes that affect the payroll set-ups.

• Completes other duties as assigned.

• Performs other duties as assigned

• Complies with all policies and standards

#LI-AS1

• Associate’s degree in business Administrator, related field, or equivalent experience preferred
• Experience working with time and attendance, payroll and HRMS systems required
• UKG/UltiPRO/KRONOS experience required
• 3+ years years of proven payroll and human resources experience or equivalent required and full knowledge of payroll and accounting practices and principles required
• Knowledge of state and federal employment laws relating to key areas of responsibility required
• Multi-state payroll experience preferred
• Ability to do research on the Internet.
• Must be a team player who is also capable of working independently.
• Ability to communicate appropriately and effectively with all levels of employees.
• Exhibits excellent customer service.
• Must be able to work with highly sensitive information in a confidential manner.
• Fundamental Payroll Certification (FPC) Preferred or Certified Payroll Professional (CPP) preferred

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation