Human Resources Coordinator

About Ross University School of Medicine

Ross University School of Medicine (RUSM), an Adtalem Global Education institution, expands access and opportunity to students on the path to becoming skilled physicians who are determined to make an impact in global communities. RUSM has graduated more than 15,000 alumni who practice in the U.S. and Canada. Located in Barbados, RUSM promotes equitable educational access through the Access and Inclusion in Medicine (AIM) Scholars Program to advance equity in healthcare through diversity and inclusion and to directly impact underserved communities by decreasing health disparities in the U.S. RUSM is accredited by the Caribbean Accreditation Authority for Education in Medicine and Other Health Professions.

Visit medical.rossu.edu for more information, and follow on Twitter, Instagram, Facebook, and LinkedIn.

Opportunity at a Glance

RUSM is seeking an HR Coordinator who demonstrates professionalism and is eager to build/establish their career, to support the HR department in its day-to-day operations. The ideal candidate will have a broad knowledge of Human Resources and general administrative responsibilities. They can work autonomously and efficiently to ensure the end-to-end running of HR projects and operations. They should be familiar with HR software and tools to succeed in this role. Under the management of the Sr. HR Generalist, the HR Coordinator will be responsible for various administrative tasks such as scheduling interviews, onboarding new employees, maintaining employee records, and handling employee inquiries. Ultimately, the coordinator will contribute to attaining specific goals and results of the HR department and the organization.
 

Key Responsibilities

• Help manage the recruitment process, including screening resumes, scheduling interviews, and conducting background checks.
• Create and maintain employee records and ensure that employee databases are current.
• Organize and assist in onboarding activities such as orientation, training, and other HR-related programs.
• Maintain personnel files and assist in developing and implementing HR policies and procedures.
• Handle employee inquiries related to HR and handle various administrative tasks, like completing and processing paperwork.
• Assist with the coordination of various HR programs and initiatives.
• Compile HR reports and analysis.
• Respond to internal and external HR-related inquiries or requests and provide assistance
• Redirect HR-related calls or distribute correspondence to the appropriate person on the team
• Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates, etc.) in both paper and the database and ensure all employment requirements are met
• Liaise with other departments or functions (payroll, benefits, etc.)
• Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts, etc.
• Assist supervisors in performance management procedures
• Schedule meetings, interviews, HR events, etc., and maintain the team’s agenda
• Coordinate training sessions and seminars
• Perform orientations, onboarding, and update records with new hires
• Produce and submit reports on general HR activity
• Assist in ad-hoc HR projects, like collection of employee feedback
• Support other functions as assigned
• Complies with all policies and standards

Requirements and Skills

• Proven experience as an HR coordinator or relevant human resources/administrative position
• Knowledge of human resources processes and best practices
• Strong ability in using MS Office (MS Excel and MS PowerPoint, in particular)
• Experience with HR databases and HRIS systems (e.g. ULTIMATE ULTIPRO)
• Ability to work with ATS software (e.g. SmartRecruiters)
• In-depth understanding of sourcing tools, like resume databases and online communities
• Familiarity with social media recruiting
• Outstanding communication and interpersonal skills
• Ability to handle data with confidentiality
• Good organizational and time management skills

Qualifications/Skills

• A bachelor's degree in a related field or commiserate experience is preferred.
• At least two years of experience in an HR generalist or coordinator role.
• Knowledge of HR policies, procedures, and legal requirements.
• Proficiency in Microsoft Office and HR software.
• Excellent verbal and written communication skills.
• High level of organizational skills, including the ability to prioritize and manage multiple projects simultaneously.

This role offers an excellent opportunity for a proactive HR Coordinator with high attention to detail, excellent interpersonal skills, and a passion for supporting a busy HR function.

*Please include cover letter with your resume and application

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation