Executive Assistant

About Adtalem Global Education

Adtalem Global Education is a national leader in post-secondary education and leading provider of professional talent to the healthcare industry. Adtalem educates and empowers students with the knowledge and skills to become leaders in their communities and make a lasting impact on public health, well-being and beyond. Through equitable access to education, environments that nurture student success, and a focus on expanding and diversifying the talent pipeline in healthcare, Adtalem is building a brighter future for communities and the world.

Adtalem is the parent organization of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University.

Visit Adtalem.com for more information, and follow on Twitter and LinkedIn.

Adtalem believes in a culture of collaboration, creativity, and innovation, which thrives when we can work flexibly. Depending on your location, this role may be hybrid or remote.

• HYBRID – If you reside within 50 miles of Adtalem offices in Chicago, IL, Addison, IL, Columbia, MD, Minneapolis, MN, and Miramar, FL this role is hybrid, requiring office presence three days a week (Tue, Wed, Thu), with the rest of the workweek spent working from home.

Opportunity at a Glance:

We are seeking a highly motivated and engaged individual to provide administrative support to multiple Vice President Human Resources and other HR team members.  We’re looking for an individual who is comfortable working with senior leaders, executives, other administrative assistants, and all levels of Adtalem employees. 

The Executive Assistant will provide day-to-day support including complex calendar and meeting scheduling, expense and budget coordination and tracking, program and process management and other ad-hoc projects.

The individual will represent Adtalem in collaboration with internal and external parties while maintaining a high level of professionalism. The successful candidate will anticipate needs and possess strong attention to detail, flexibility and the ability to thrive in a dynamic environment.  This individual will use independent and sound judgment to prioritize and balance multiple and sometimes conflicting requests in a highly professional manner.

This role is considered hybrid, which means you’ll be assigned to our Chicago office and given the flexibility to work remotely. We are looking for someone to be on-site 3 days a week (Tuesday-Thursday).

Key Responsibilities:

• Finance management by maintaining   the departmental budget including learning all systems to process expenses, tracking and processing of invoices and keeping all spreadsheets up to date.
• Coordinate and schedule meetings with internal and external participants while also providing support during various meetings.
• Draft, update and edit documents, including presentations, using MS Office applications.
• Assist with compiling information for inclusion in reports or presentation materials (e.g., charts, graphs, or tables as necessary).
• Provide general office support including directing requests, maintaining confidential documents, preparing correspondence and managing various meeting follow-up/action items.
• Provide onboarding support for all new HR leaders. 
• Provide back-up support to other assistants as needed.
• Create innovative solutions and proactively identify systems and processes to create greater efficiencies.
• Special Projects, as needed.

• High school diploma or GED plus relevant experience. Bachelor’s Degree preferred.
• Minimum five years in an administrative assistant role, with at least two years supporting senior leaders in a corporate setting ideally within Human Resources.
• Excellent proficiency in Microsoft Office applications: Outlook, PowerPoint, Excel, Word, SharePoint.
• Ability to work both autonomously with limited guidance and in a team setting.
• Highly resourceful with the ability to multitask and thrive in a dynamic environment.
• Ability to effectively prioritize and adapt to changing needs.
• Superb organizational skills and attention to detail.
• Ability to maintain confidentiality and exercise discretion.
• Proven problem solving and critical thinking skills.
• Strong written and verbal communication skills.

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $18.15 and $32.86. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.

Adtalem offers a robust suite of benefits including:

• Health, dental, vision, life and disability insurance
• 401k Retirement Program + 6% employer match
• 15 Days of Paid Vacation Days each Calendar Year
• 12 Paid Holidays + 2 floating holidays
  
  For more information related to our benefits please visit: https://careers.adtalem.com/benefits.

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation